Archives for the 'E-mail' Category
7 Tips for Effective Email Communication [Ian's Messy Desk]
Posted in Communication Tuesday
There is something about e-mail that fosters poor communication habits. Users see it as a form of instant communication and therefore, doesn’t require the same care and attention that a letter might.
For many organizations, e-mail has become the preferred means of communication, both formal and informal. Here are some tips to make your [...]
Some out-of-office messages for your e-mail [Ian's Messy Desk]
Summer vacation is a prime time to have to create an out-of-office message for your e-mail client. You could use some of the examples below. However, depending on your boss, you might find your vacation has been extended permanently.
(Read more on leaving a good out-of-office message.)
I am currently out at a job interview and will reply to you [...]
Attachment feature in Gmail [Ian's Messy Desk]
I stumbled across an feature in Gmail. I replied to an e-mail stating that I was unable to open the attachment I had been sent. When I hit send, Gmail popped up a confirmation dialogue.
If the word “attachment” appears in the body of an e-mail message, and there is no file attached, a dialogue box pops [...]
A Disciplined Way To Deal With Email [Ian's Messy Desk]
I’ve seen this posted a couple of places today.
The Problem
E-mail takes too long to respond to, resulting in continuous in box overflow for those who receive a lot of it.
The Solution
Treat all email responses like SMS text messages, using a set number of letters per response. Since it’s too hard to count letters, we [...]
Tips for leaving a good out-of-office message [Ian's Messy Desk]
In the past, I’ve had some fun with out-of-office messages for e-mail. However, a well-prepared message can go a long way to maintaining productivity while you’re away from the office.
A good out of office message has three parts:
Dates of your absence. Let the contact know when you are out of the office. It helps them [...]
Cutting Back on Inputs [Hidden Dragon BizBlog 1.2]
Brian Oberkirch has a post on “Trimming the Attention Sails”, getting more done by spending less time on things that do not need to get done. Here is a sample:
* Unsubbed from all email discussion lists.
* Turned off all email notifications from social networking sites.
* All sound-based notification off. Dock bouncing, outta here. Only growl [...]
Microsoft Office Outlook Team Blog [Ian's Messy Desk]
For those of you who use Outlook as your productivity software/groupware, there’s now a team blog where you can find out what’s going on with Outlook.
We want to make it easier for everyone to find information, directly from the source, about the way Outlook works and how to get the most out of our [...]
Why Backlogs Suck Big Time! [How to be an Original]
Backlogs, everybody knows them, everybody has them, everybody hates them. So why don’t we get rid of them? That’s because working on a backlog sucks too! Let’s face it, if you liked the work on the backlog in the first place, it probably wouldn’t be a backlog right? Right!
There are five kinds of backlogs that [...]
Battle your inbox: 11 habits to an empty inbox [How to be an Original]
The inbox GRRR! I used to hate my inbox. For me, it was the culmination of not being in control of my work. I had read and unread messages, marked and unmarked, high priority and higher priority, direct, cc’s and bcc’s and usually several scrollpages full of them! The harder I tried to manage the [...]
4 Tips for Basic E-mail Management [Ian's Messy Desk]
Is your email killing your productivity? Then it’s time for some basic e-mail management. With a few simple steps, you can maintain control over your in-box:
Use the software: Set up your e-mail client to manage as much of the incoming mail as possible. Create filters to route unnecessary messages past your in-box and into a folder. [...]