Automatically backup multiple email accounts [Hack Your Day]
If you’ve got multiple accounts there’s a really easy way to backup all your emails automatically as they are sent/received. If you have a gmail account it’s even easier, but it can be done with many services, and even email clients.
The whole idea is to route all your email addresses to one central account. You don’t have to use this to actually read the mail, but it can be used as an emergency backup, or just general storage of all your emails. I personally have gmail accounts and accounts hosted by Bluehost. I get regular emails to all my accounts, but I only need to view a few of them regularly, so those that I monitor daily I route to a central Gmail accounts. I also forward emails from ALL accounts to another Gmail account, which I just use to store my emails.
I started this about a year ago, and I only used it once, but it probably saved me about 2 weeks of work, so I guess it was all worth it. It may be hard to find stuff on this account as you may accumulate thousands of letter, but at least it will be there.
In Gmail you can simply use a forwarder rule to send all messages to another account, if you have an email address hosted by a company like Bluehost you will likely find options for forwarding there as well. You can also use apps like Outlook, although this is much more of a bother, since you actually have to send the emails manually while Gmail and other hosts will do the bulk of the work automatically. Perhaps another option would be to retrieve all your mail with Outlook or Thunderbird and use your data file in the same way as you would the central Gmail account.
This tip might not contribute to your productivity directly, but it will give you an increased sense of organization, and an extra backup option which you can forget about until you need it.
Original post here: Daniel
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